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How Board Portals Are Giving Crown Agency Boards An Edge

Crown agencies play an important role in the Canadian corporate landscape. Because they are active instruments of public policy and fully owned by the government, they are called to a higher degree of accountability than their private-sector counterparts. But because they function at arm’s length — and, in many important ways, independently of government management — they operate with a much greater degree of independence than a ministry. This means that when it comes to governance, crown agency boards face a range of unique challenges.


Crown agencies (also known as Crown corporations) operate with a significant degree of transparency, but in many cases they need to protect large amounts of confidential information that pertains to private citizens and the national interest. Given the difficulty of balancing these imperatives, it is perhaps unsurprising that crown agencies are turning in ever-greater numbers to technology communication solutions.One of the most popular is board portal software.


Board portals address the problem of how to ensure board members can communicate with all the ease modern technology allows, without facing any of the security risks that come with most common forms of electronic communication. Portal software providers use the best encryption on the market to create secure portals through which board documents can be shared instantly with directors anywhere.Board administrators also benefit from a tool that increases efficiency and security at the same time.


While many organizations are drawn to portals for security reasons, agencies that learn about board portals are often also struck by the degree of flexibility they provide. Not only do portals guarantee secure communication, they also make it much easier for board members to conduct business. Providers like Aprio, a Vancouver-based company that has been producing portal software for 15 years, are constantly updating the functionality of their software and offering their users an expanding suite of tools.For example, the latest versions of Aprio’s software allow board members to access the portal as a mobile app both online and offline, making it ideal for directors on the go. It is also available in nine different languages, which is perfect for national Crown agencies that need to operate in both English and French. Portals can also do a lot to facilitate collaboration and information sharing. With tools like chat and a sophisticated annotation system that allows users to make private and public notes on all shared documents, portals make it easier than ever for Crown agency directors spread out across the country to work together for the good of their organization.


Crown agencies have a long history of filling important gaps in the Canadian corporate landscape, and millions of Canadians rely on them every day for transportation, communication, safety, and security. But this also means that Crown agencies need to maintain a high degree of public trust. With data breaches now posing a serious threat to personal and corporate security in the 21st century, conducting business in such a way that board members set an example for the rest of the agency is important both as a gesture of leadership and as a practical way of protecting sensitive information.


Latest Activity: Aug 06, 2018 at 11:23 AM


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